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POSH Management

POSH Management Software for Structured, Compliant Case Handling

Manage every stage of the POSH process — from complaint submission to final resolution — through a secure, auditable, and legally aligned workflow platform.

⚖️ POSH Act 2013 Aligned 🔒 Confidential by Design 📋 100% Audit-Ready 🏢 Multi-Entity & Multi-Location 🔐 Encrypted at Rest & in Transit
Common Challenges

Where POSH Processes Break Down

Even well-intentioned organizations struggle with these recurring issues when managing POSH through ad hoc tools.

📧

Email-Based Complaint Handling

Complaints get lost, forwarded incorrectly, or exposed to unauthorized recipients — destroying confidentiality and trust.

📄

Missing Documentation

Critical hearing notes, evidence files, and decisions are stored inconsistently across drives, inboxes, and notebooks.

⏱️

Delayed Committee Actions

Without automated reminders and SLA tracking, investigation timelines slip — creating legal and reputational risk.

🔀

Inconsistent Investigations

Each committee member follows different processes, leading to unpredictable outcomes and fairness concerns.

📊

Difficult Annual Reports

Preparing mandatory annual compliance reports becomes a time-consuming exercise in piecing together scattered data.

🔐

Confidentiality Concerns

Shared systems and broad access mean sensitive complaint details are visible to people who have no role in the investigation.

How Comply.global Helps

End-to-End POSH Case Management

Three structured phases covering every step of the POSH investigation lifecycle — as required under the POSH Act 2013.

Phase 01

Complaint Intake & Committee Setup

Every case begins with a structured, confidential intake process. Employees submit complaints through a secure portal — no emails, no ambiguity. The right Internal Committee members are assigned immediately with role-specific access.

  • Structured complaint submission form
  • Auto-generated case ID & acknowledgment
  • IC member assignment & notifications
  • Confidential access controls from day one
Phase 02

Investigation, Hearings & Evidence

The platform guides the Internal Committee through every investigation step — scheduling hearings, recording proceedings, collecting evidence, and tracking progress against mandatory timelines.

  • Investigation timeline with SLA tracking
  • Hearing scheduling & secure records
  • Evidence repository with access logs
  • Witness statement management
Phase 03

Resolution, Closure & Compliance Reporting

Once the investigation concludes, findings are documented, actions are tracked to completion, and the case is formally closed. Compliance reports — including mandatory annual reports — are generated automatically.

  • Structured findings documentation
  • Recommendation & action tracking
  • Formal closure with complete audit trail
  • Annual compliance report generation
New Complaint — Secure Intake
Case ID
#POSH-2025-0047
Complainant
Anonymous — Verified
Submitted
10 Jun 2025, 2:14 PM
Nature of Complaint
Workplace Sexual Harassment — Quid Pro Quo
IC Members Assigned
PC
AS
MK
+ External Member
✓ Acknowledged
🔒 Confidential
⏱ SLA: 90 days
Investigation Tracker — #POSH-2025-0047
Complaint Registered
10 Jun · Completed
IC Constituted & Notified
11 Jun · Completed
Hearing Scheduled
18 Jun · In Progress
Evidence Review
Due: 25 Jun
Final Report
Due: 8 Sep
Evidence Files
📄 Statement_01.pdf
🖼️ Screenshot_A.png
📧 Email_chain.pdf
Case Closure & Compliance Report
Case Status
✓ Closed — Action Taken
Resolution Date
5 Sep 2025
Days Taken
87 / 90 days
Findings Summary
Complaint substantiated. Harassment conduct confirmed by preponderance of evidence across 3 witness statements and documentary record.
Warning letter issued
Mandatory sensitivity training
Complainant informed
40%
Faster case resolution with guided workflows
70%
Less time spent on documentation & reports
100%
Audit-ready records on every case
90
Day statutory timeline, tracked automatically
Confidential Reporting

Employees Can Report from Anywhere

A complaint process only works if people actually use it. Comply.global gives employees multiple secure, confidential channels to raise a concern — every report lands in the same structured workflow.

💻

Web Portal

Secure, branded reporting portal accessible from any browser

📱

Mobile

Report on the go from any smartphone — no app install needed

📧

Email Intake

Dedicated complaint inbox that auto-creates structured cases

🔳

QR Codes

Posters and notice boards that link straight to the secure portal

👤

Anonymous Option

Identity-protected reporting with secure two-way follow-up

Platform Modules

One Platform, Every POSH Obligation Covered

More than case management — Comply.global brings your entire POSH program into one integrated, auditable system.

📊

Compliance Dashboard

A real-time view of your organization's POSH health — across every entity and location.

  • Live case status & SLA tracking across locations
  • IC constitution & tenure monitoring
  • Compliance gaps flagged before they become risks
🗂️

Case Management

Guided, POSH Act–aligned workflows that walk the IC through every mandatory step.

  • Structured intake to closure with statutory timelines
  • Hearing scheduling, minutes & witness statements
  • Evidence repository with complete access logs
🔒

Confidential Reporting

Multiple secure intake channels with role-based access from the moment a complaint is filed.

  • Web, mobile, email & QR-code intake
  • Anonymous reporting with two-way follow-up
  • Encrypted storage and strict need-to-know access
🎓

Training & Awareness

Keep employees and IC members informed — and prove it when the auditor asks.

  • Employee awareness & IC capability tracking
  • Policy acknowledgment with completion records
  • Training logs ready for annual reporting
📈

Reports & Analytics

Every report the POSH Act requires — generated from data you already have.

  • One-click annual report (Section 21) generation
  • Board & leadership dashboards
  • Trend analysis across cases, locations & time
🏢

Enterprise Ready

Built to fit into your existing IT and security landscape from day one.

  • Single sign-on & HRMS employee data sync
  • Multi-entity, multi-location structure
  • Encryption in transit & at rest, full audit trail
Built for Every Stakeholder

One Process, Four Perspectives

HR Leaders

Run a defensible process

Replace inbox-and-spreadsheet chaos with a structured workflow you can stand behind in any review.

IC Members

Never miss a mandatory step

Guided workflows, automatic timeline alerts, and ready-made documentation for every hearing.

Legal & Compliance

Stay audit-ready, always

Complete audit trails, statutory reports on demand, and evidence handling that holds up to scrutiny.

Leadership

See risk before it escalates

Real-time visibility into case volumes, timelines, and organizational hotspots — without breaching confidentiality.

Getting Started

Compliance-Ready in Weeks, Not Months

1

Book a Demo

A 30-minute walkthrough focused on your organization's structure, locations, and current process.

2

Configure & Onboard

We set up your entities, ICs, policies, and intake channels — and train your committee members.

3

Go Live

Employees get secure reporting channels, your IC gets guided workflows, and you get full visibility.

"Before Comply.global, we were managing POSH cases through a shared email inbox and a spreadsheet. Every audit was a nightmare. Now the entire IC process is tracked, documented, and reportable in minutes."

Head of HR
Manufacturing Enterprise, 2,400+ employees
Frequently Asked Questions

POSH Compliance, Answered

What does the POSH Act require my organization to do?

The POSH Act 2013 requires every organization with 10 or more employees to constitute an Internal Committee, adopt a POSH policy, conduct awareness programs, resolve complaints within 90 days, and file an annual report. Comply.global gives you a structured system for every one of these obligations.

How is this different from managing POSH cases in our HRMS or email?

HRMS tools and shared inboxes were never designed for confidential, legally mandated investigations. They lack role-based confidentiality, statutory timeline tracking, hearing documentation, and audit trails. Comply.global is purpose-built around the POSH Act's actual workflow.

Can employees report anonymously?

Yes. Employees can raise concerns anonymously through the secure portal, with two-way follow-up that preserves their identity. Your IC can still seek clarifications and keep the complainant informed without ever exposing who they are.

Who can see case details inside the platform?

Only the people you authorize. Access is role-based and case-specific — IC members see only the cases assigned to them, and every view, download, and edit is logged in the audit trail.

How long does it take to get started?

Most organizations are live within a few weeks. We configure your entities, ICs, policies, and intake channels, train your committee members, and roll out reporting channels to employees — no complex IT project required.

Does it support multiple legal entities and locations?

Yes. You can manage separate Internal Committees, policies, and annual reports for each entity and location from a single dashboard, with consolidated visibility for leadership.

Get Started

Ready to Modernize Your POSH Process?

See how Comply.global can bring structure, confidentiality, and compliance to your Internal Committee workflows.